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Amelia V. Gallucci-Cirio Library Policies: Reserves Policies

All of the library's policies are posted here. Find information about our policies relating to collection development, public access, filming, services and more.

Reserves Desk & Office

Reserves Office is located in HA-112, behind the Circulation/Reserves Desk.

Office Hours: Monday through Friday, 8 a.m. - 5 p.m.

Ares (Electronic Reserves) - available 24/7 through BlackBoard

Physical Reserves are located behind the Circulation Desk. Your students may access your Reserve materials by presenting their One Card at the Circulation Desk.

Desk Hours: same as the Library

Contact us:
(978) 665-3063

Jordanna Lawton, Public Services Associate
(978) 665-3762

Kelly Boudreau, Pubic Services Manager
(978) 665-3065

General Reserves Policy

The Course Reserve Service is provided for all Fitchburg State faculty and students in on-campus, distance learning and extended campus programs. Faculty may place personal, departmental or library items on Reserve at any time during the semester for use by the students in their course(s).Any type of item such as books, DVDs, special equipment or kits (microscopes, slides, human skeleton, etc.), photographs, articles, and so on may be put on at the physical Reserves Desk, online through ARes or both as applicable. At the end of the semester, the Reserves staff will email each professor the usage statistics for the items they had on reserve.

Reserves Desk (also part of the Circulation Desk)

Reserve items are maintained on the shelving located behind the Circulation Desk. The items are placed under the name of the professor or department that requested they be put on reserve. All reserve items are listed online in our Library Catalog, click on Physical Reserves and search by professor or course name.

Ares, Electronic Reserves

Ares, an electronic reserves service, is available for Fitchburg State faculty. Library staff can scan your printed materials (within copyright allowances) and load the documents/files onto Ares or you may email your files to us to load. This is a password protected system which you can use alone or embed your Ares course link in to Blackboard.

Courses Using Both Physical Course Reserves and Ares

Any professor who has a course that has some items available at the Reserve Desk and other items available online through Ares will have the materials cross-referenced in both areas so that your students will always see a complete list of the reserve items for that course.

Accessing Physical Reserves and Ares

Accessing Materials at the Course Reserves Desk

Students MUST present their Fitchburg State One Card at the Circulation Desk in order to check out a Reserve item; no exceptions.

Borrowing periods for Reserve items:

Course Reserve items have short borrowing periods. This is to insure that the items are available for all of the students in the class to be able to use it.The Professor who places the item on Reserve determines the length of the borrowing period when s/he places it on Reserve. The borrowing periods are:

  • 2-hour, in-library-use only: These items cannot leave the library and should be renewed if you need to use it longer than 2 hours.
  • 1-Day: The item may leave the library overnight, but is due the next day.
  • 1-Week: The item may leave the library, but is due back on the 7th day.

Due dates are strictly enforced with a late fine of $2 per day per item assessed on items returned late. If a student has overdue items or unpaid fines/lost fees on his/her account, their borrowing privileges (including the use of Reserve items) will be blocked until the account balance has been cleared. The professor may also be notified, in the case of an overdue reserve item.

Students may be limited as to the number of Reserve Items they can sign out at one time from the same professor to ensure that all students have a chance to access the material.

Student Access to Ares

Access to electronic reserves on Ares is password protected at the course level. You are required by the system to enter your Ares course password (the course password will be given to you by your professor) and click on the "Accept" button to acknowledge the copy right notice as part of the login process.

If you have trouble accessing an Ares course or document, please contact us at 978-665-3063 or