Skip to main content

Using Legacy RefWorks

Resources to help you use the Legacy RefWorks reference management tool provided by the Amelia Cirio Library.

What is Write-N-Cite?

Using the RefWorks Write-N-Cite tool, you can easily cite references from your RefWorks library as you write your research paper or other document.

Download and install Write-N-Cite

First you will need to download Write-N-Cite and install the program before you can start using it.

To download and install Write-N-Cite, point your browser to the Write-N-Cite download and installation page, download the version of Write-N-Cite corresponding to the kind of computer you are using (PC or MAC) and what version of Microsoft Word you are using, and follow the links to the installation instructions provided.

Using Write-N-Cite

After downloading the proper file from the download page…

5.  Make sure that Microsoft Word is not running.

6.  Windows users - confirm that you have all recent Windows and Office updates from Microsoft’s Update tool.

7.  Run the downloaded .exe or .dmg file.  If you are on a multi user system you will need to be an Administrator to install Write-N-Cite.

8.  Follow the steps of the installer.  You may be prompted to install pre-requisites before the Write-N-Cite install begins

9.  When the installer has completed open Microsoft Word.  You will see a new ProQuest tab in your Ribbon.

PQFW_Ribbon.jpg

10. In the Settings area, click Log In.

PQFW_login1.jpg

11. Click on either RefWorks or Flow to display the appropriate login page (the product in grey is what you are logging in to).

RWFlow_choice.jpg 

For RefWorks, enter RefWorks username and password or obtain a Login Code by navigating in RefWorks to the Tools, Write-N-Cite page.  A unique code is displayed for you and is valid for four hours.  This Login Code replaces the need for your username and password.  If you use your institution's credentials (Athens or Shibboleth) to log in to RefWorks, you MUST copy and use this code to log in to ProQuest for Word.

Note: You do not need to obtain a new login code every time you use ProQuest for Word.  You only need a new login code if you have logged out of ProQuest for Word.

Once you have logged in, the tab in the Word ribbon will change to say "RefWorks" or "Flow" depending on what you have logged in to and will function like Write-N-Cite and Flow for Word.  Click here for information on how to use Write-N-Cite 4.

The first time you log in to ProQuest for Word, it will automatically “sync” with your RefWorks account.  This may take a few seconds. It is downloading your references, folders and preferred output styles.  Any time you make changes to your RefWorks references you can click Sync my Database in the Extras area and your new and edited references will be included in your account.   

During this period, you can still access all of Word’s functionality, but the ProQuest for Word functions will not become active until syncing has finished.

After installing and logging in, there’s no need to log out when using your personal computer.  Your account will stay tied to the computer across sessions until you choose to log out.

Using Write-N-Cite

After downloading the proper file from the download page…

5.  Make sure Microsoft Word is not running.

6.  Windows users - confirm that you have all recent Windows and Office updates from Microsoft’s Update tool.

7.  Run the downloaded .exe or .dmg file.  If you are on a multi user system you will need to be an Administrator to install Write-N-Cite.

8.  Follow the steps of the installer.  You may be prompted to install pre-requisites before the Write-N-Cite install begins

9.  When the installer has completed open Microsoft Word.  You will see a new ProQuest tab in your Ribbon.

PQFW_Ribbon.jpg

10. In the Settings area, click Log In.

PQFW_login1.jpg

11. Click on either RefWorks or Flow to display the appropriate login page (the product in grey is what you are logging in to).

RWFlow_choice.jpg 

For RefWorks, enter RefWorks username and password or obtain a Login Code by navigating in RefWorks to the Tools, Write-N-Cite page.  A unique code is displayed for you and is valid for four hours.  This Login Code replaces the need for your username and password.  If you use your institution's credentials (Athens or Shibboleth) to log in to RefWorks, you MUST copy and use this code to log in to ProQuest for Word.

Note: You do not need to obtain a new login code every time you use ProQuest for Word.  You only need a new login code if you have logged out of ProQuest for Word.

Once you have logged in, the tab in the Word ribbon will change to say "RefWorks" or "Flow" depending on what you have logged in to and will function like Write-N-Cite and Flow for Word.  Click here for information on how to use Write-N-Cite 4.

The first time you log in to ProQuest for Word, it will automatically “sync” with your RefWorks account.  This may take a few seconds. It is downloading your references, folders and preferred output styles.  Any time you make changes to your RefWorks references you can click Sync my Database in the Extras area and your new and edited references will be included in your account.   

During this period, you can still access all of Word’s functionality, but the ProQuest for Word functions will not become active until syncing has finished.

Note:  After installing and logging in, there’s no need to log out when using your personal computer.  Your account will stay tied to the computer across sessions until you choose to log out.


Step 2.  Selecting Your Output Style

The first thing you will want to do is select an output style for your document.  Any in-text citations or footnotes and your bibliography will be displayed in your document while you write your paper – in the output style you have selected.  You can always change the style later if you need to.

1. Click the Style drop down.  You will see a list of RefWorks’ popular styles.

2. Click on the style name or click Select Other Style at the bottom of the list to see your personal “favorites” or any output styles recommended by your organization (group favorites).

3. You can change your output style and the formatting of your paper at any time by clicking on Style and selecting a new output style.

 

Note:  if the output style you need for your paper is NOT in listed in the popular styles, favorites or group favorites, you will need to log in to your RefWorks account and add it using the Output Style Manager.  Once you add the style, you may need to sync Write-N-Cite to download the new style.  Click Sync My Database in the Extras area of Write-N-Cite to download the newly added style.


Step 3.  Write Your Paper and Inserting Citations or Footnotes and Your Bibliography

Note:  You may want to sync your RefWorks database with Write-N-Cite if you have recently added references you want to use in your paper.  Click the Sync my database icon to download new or updated references and output styles.

When you are ready to insert an in-text citation or footnote into your paper:

1.  Click the Insert Citation and Insert New option to launch the insert/edit citation box.  If you have previously used Write-N-Cite, you may see some recently selected citations listed above the Insert New option.   You can select citations displayed from this list or access all your references from the Insert New option.

2. Once the Insert/Edit Citation box displays, you can access references by folder search for a specific reference.  The search box will search every field of every reference.  You can use “AND” and “OR” when using the search box.

Tip: Use the horizontal scroll bar to see the full title of a reference.  Right-clicking on the reference and choosing the item from the context menu will display the complete record (file attachments are not displayed).

Full Reference View:

3. Click on the reference you wish to insert into your paper.  You will see a preview of the formatted citation in your current Output Style.

4. Click OK to insert your formatted citation into your paper.

Tip:  To add a second references in a single citation, click the + button in the Compose Citation area and then select the reference from your list.

5. To insert a footnote instead of an in-text citation, click the Make Footnote checkbox in the Edit Reference area.  Once you make a footnote and finish editing the citation, you will not be able to undo this action.  However, you can always add a new in-text citation.

6. You can insert your bibliography anywhere in your paper while you are writing.  Click Bibliography Options, Insert Bibliography.  Note:  the bibliography will be inserted wherever the cursor is in your paper.  You can click Remove Bibliography and re-insert if it you need to change the location.

 

Step 4. Save your formatted paper (you should really save it periodically while you are writing!).